Fast Purchase Order Creation
Create and send POs in minutes with smart templates.
Auto Stock Reorder Triggers
Never run out of stock with smart reorder points.
Full Supplier History & Quotes
Track all vendor interactions and compare quotes.
Approval Workflows & Budgets
Streamlined approval process with budget controls.
Real-Time Cost Visibility
Track spending and manage costs effectively.
Purchase Order Creation & Management
Create purchase orders with pre-filled vendor information, item catalogs, and saved pricing. The system calculates totals, applies tax rates, and tracks delivery timelines automatically. Each PO carries a unique reference number for easy tracking through your procurement pipeline.
Set up multi-level approval workflows so purchase orders above specified thresholds require manager or owner sign-off before being sent to suppliers. Approvers receive notifications and can review, approve, or reject orders with comments — all tracked in the PO history.
- Pre-filled vendor and item details
- Automatic total and tax calculation
- Unique PO reference numbering
- Multi-level approval workflows
- Approval history and comment tracking
Goods Receipt & Stock Integration
When goods arrive, record the receipt against the original purchase order. The system matches received quantities to ordered quantities, flags discrepancies, and updates your inventory automatically. Partial receipts are supported — you can receive goods in multiple deliveries against a single PO.
Purchase costs flow directly into your inventory valuation using your configured method (FIFO, LIFO, or weighted average). This means your stock values and cost of goods sold calculations stay accurate without manual data entry or reconciliation between systems.
- Receipt matching against purchase orders
- Partial delivery tracking
- Automatic inventory updates
- Cost integration with inventory valuation
- Discrepancy flagging and resolution
Automated Reorder Management
Define minimum stock levels for each item at each location. When stock falls below the threshold, the system generates reorder suggestions with recommended quantities based on your configured reorder points and preferred suppliers.
Choose between manual review and automatic PO generation. In manual mode, you review suggestions and convert them to purchase orders with one click. In automatic mode, the system generates and sends POs to your preferred suppliers when stock hits the trigger point.
- Per-item and per-location reorder points
- Automatic reorder suggestions
- One-click suggestion-to-PO conversion
- Configurable auto-ordering
- Preferred supplier assignment per item
Supplier Management & Comparison
Maintain detailed supplier profiles with contact information, payment terms, lead times, and item catalogs. Track which suppliers provide which items, at what pricing, and with what delivery reliability. This gives you the data you need to make informed purchasing decisions.
When sourcing a product, compare suppliers side by side on pricing, delivery time, and payment terms. The system maintains a history of all quotes and transactions with each vendor, so you can evaluate supplier performance over time rather than relying on a single data point.
- Comprehensive supplier profiles
- Multi-supplier item sourcing
- Quote history and comparison
- Delivery performance tracking
- Payment terms and lead time records
Simple Order Process
From order to delivery, we make buying what you need easy and organized.
Create Order
List what you need to buy and how many
Review Order
Owner or manager checks the order before sending
Send to Supplier
Send your order to the supplier and track delivery
Frequently Asked Questions
Get answers to common questions about Obsidyun's procurement features.
How does the approval workflow work?
You can set up multi-level approval workflows based on purchase amount, department, or other criteria. Approvers receive notifications and can approve or reject POs with comments.
How do I track my purchase orders?
You can easily track the status of all your purchase orders, from creation to delivery. The system shows you which orders are pending approval, approved, sent to suppliers, or received.
How can I manage supplier relationships effectively?
Our system helps you track supplier performance, maintain document history, store important documents, and compare quotes to make informed purchasing decisions.